Position closes on January 31 @ 5:00 PM. Please email all applications to email@example.com.
The Facilities Supervisor position is full-time and hourly ($22.12 per hour). This is a hands-on position which supervises and coordinates the Facilities Management Department staff and the day to day activities and projects. The Facilities Supervisor reports to the Operations Manager.
In cooperation with the Operations Manager and other staff, ensures safety, cleanliness, and maintenance of all buildings and property related to the operation and maintenance of the networking systems, HVAC, plumbing, electrical, security, carpentry, irrigation, waste management, and other related systems in the facility as well as installation and maintenance of the museum’s changing exhibits. The Facilities Supervisor supports all museum departments, working with or interacting with volunteers, vendors, guests, and staff from lessee and landlord.
- Maintains a safe and effective working environment.
- Supervises maintenance and custodial staff; assists with hiring, evaluations, discipline, monitoring work schedules and tasks/projects.
- Conducts daily inspections of facility spaces to ensure high standards of appearance and readiness are maintained.
- Supervises all Facility Management related vendor contracts and work ensuring vendors have proper insurance forms.
- Coordinates with other museum staff to install and breakdown temporary exhibits; unpacking, packing, shipping, storing, preparing exhibit halls for new exhibits, maintaining, cleaning, and meeting exhibit deadlines.
- Supervises maintenance and upkeep of the museum’s permanent exhibits; including visual inspections, replacement and/or repair of lighting, cleaning, pest management, and other general maintenance activities.
- Ensures proper cleanliness and sanitation of all museum facilities and environments.
- Responsible for the upkeep of grounds, buildings, museum, labs, storage, restrooms, leased facilities, and other on-site facilities.
- Maintenance and repair of all utilities and systems.
- Coordinates all purchasing, usage, and inventory of maintenance and custodial supplies, materials, and equipment.
- Maintains the library of building maintenance and operations manuals, construction plans, and reference documents.
- Establishes and manages a work order system to ensure task completion and track issues.
- Completes specific projects and duties in a safe, timely, and professional manner while also performing cleaning and maintenance work as needed.
- Coordinates with other museum staff to minimize the impact of building maintenance and operation activities upon museum functions.
- May at times have oversight of volunteers for special events, projects, exhibit installations or other facility related tasks.
- Responds to building emergencies promptly; may be required to respond afterhours.
- Advises Operations Manager on all Facility Management issues.
- Works with standardized maintenance and preventive maintenance procedures and schedules.
- Operates tools and equipment such as hand and power tools, scissor lift, fork lift, and bobcat.
- Assists to coordinate and support special events, programs, fundraisers, and other facility use.
- Adheres to all WSC policies.
- Emphasizes accident prevention through training, inspection, and preventive enforcement.
- Works with Operations Manager and Business Manager to develop budgets and document expenses incurred for activities associated with the Facilities Management Department.
- Supports other departments as needed.
- Other duties as assigned.
- High school diploma or GED
- Minimum of 5 years of relevant experience involving operation and maintenance of industrial and/or commercial facilities
- Minimum of 5 years of experience in supervision of facility maintenance and building operations
- Comprehensive knowledge of methods and techniques of the trades (HVAC, electrical, plumbing, carpentry, etc.) is essential
- Experience in vendor management and contracts
- Knowledge of machinery and electrical work including troubleshooting
- Ability to interpret blueprints, schematics, drawings, and specifications
- Ability to participate in physically strenuous work using tools and machinery
- Physical dexterity required to access remote and confined spaces (roof, ceiling crawl spaces, etc.), climb ladders, work from heights, and to lift and move items of various weights and sizes
- Must possess Class C California driver’s license and have the ability to operate motor vehicles in relation to work duties
- Ability to work flexible hours including some weekends and evenings
- Ability to respond quickly to urgent security, building service, and utility failure and emergencies on and after business hours
- Must have excellent verbal and written communication skills in the English language
- Must be eligible to work in the United States
Preferred knowledge, skills, and/or abilities:
- Sensitivity to and respect for works of art, cultural artifacts, and natural history specimens
- Competent in computer use and repair, Internet, Windows and computer networking
- Microsoft Office skills including Word, Excel, and Outlook
- Experience with development of a budget; the ability to track expenses and work within a budget
- Able to work independently and as part of a team
- Ability to multi-task
- Organized and self motivated
- Adaptability and flexibility in response to changing conditions or work demands
- General knowledge of bobcat, scissor and fork lifts
- Excellent interpersonal skills to relate and communicate to all levels of the WSC community
Physical demands may include the ability to lift, drag, and push up to 50 pounds and occasionally heavier items. Position requires sitting, standing, walking, twisting, turning, kneeling, bending, squatting, stooping, grasping, fine coordination, talking, hearing, and reaching using feet, legs, back, arms and hands in the performance of daily duties. Additionally, the incumbent will be working in all weather conditions, including wet, hot, and cold. The position will occasionally require climbing and working from heights. May use chemicals, lubricants, and pesticides. Specific vision requirements include the ability to use close vision, distance vision, color vision, depth perception, and the ability to adjust focus. The team member will be required to work at a personal computer. Must possess the ability to detect auditory and/or visual alarms and be available to work extended/flexible hours in evenings and weekends as needed.